Arts Midwest Big Read Application

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Before you begin your application, please print this page for your reference and read the guidelines and application instructions located on the NEA Big Read website.

Application & Submission Instructions

  • You will not be able to save and return to the application form. The entire application must be completed and submitted at one time.
  • We strongly recommend that you prepare and save all application content (narrative responses, PDF uploads, and budget) on your computer prior to entering the application form. That way, you can complete the application faster and there won't be any risk of data loss. We have prepared this offline template Word document to use if you wish. 
  • Narrative responses will be pasted in text boxes in the application form. No italic, underline, bullets or other formatting can be accepted. The length of each response cannot be more than the indicated character limit (which includes spaces). To save space, limit the number of paragraph breaks in your responses.
  • Before you begin, save and close all documents listed below. You will not be able to upload documents left open on your computer.
  • After you have completed the application, click "Submit." You will be taken to a summary page of all your responses. Please review your responses and print a copy for your files. When finished, click "Confirm" to complete your application.
  • After submission of your application, Arts Midwest staff will review it for eligibility, project requirement fulfillment, and the inclusion of all application components. You will receive an email acknowledgment stating that your application has been submitted. If there are no questions concerning your application, you will receive an email with a statement acknowledging the application is complete along with a PDF of the complete application as it will be forwarded to the review panel.

Contact us

If you have any questions, please contact the NEA Big Read program staff at neabigread@artsmidwest.org, or call 612.238.8010.


250 character limit

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Applicant information

Organization details
Please provide some basic information about your organization.


Which legal entity should receive the grant? This should be the name on your 501(c)(3) letter from the IRS.


www.example.com





Click here to register with SAM.gov.
An active SAM.gov registration is required to receive federal grant funds. Need help? Contact your local Procurement Technical Assistance Center to help you get through the registration process.
Street address

Do NOT use a P.O. box.



Mailing/shipping address

Provide your organization's mailing address.




Proof of federal tax exemption

File size limit: 5MB

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Contact information

Enter the name and contact information for the staff member(s) who will be responsible for managing the NEA Big Read program at your organization.


The Programming Contact is the person who will be responsible for the day-to-day operation of your program and will receive most of the communication from Arts Midwest.


The Grant Contact (if different from the Programming Contact) is the person who should receive grant payments, receive a grant agreement, and handle the financial management of the grant.












NEA Big Read logo

2017-2018 NEA Big Read grant application form

Program information

$
.00
Number must be between 5000 and 20000. Please enter a whole number rounded to the nearest $100. Do not include a comma.

Format MM/DD/YYYY. Dates must fall between September 1, 2017 and June 30, 2018.

Format: MM/DD/YYYY. Ideally, your NEA Big Read will last approximately one month.

Please provide your best estimate of attendees to your proposed programming (e.g. 2500)

1100 character limit

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Selection criteria: Quality of diverse and imaginative programming

The review panel will review the rationale for choosing the title, programming plans, and proposed number of events to determine the quality of diverse and creative literary programming that: shows a clear connection between the NEA Big Read title and the target audience(s); meets the programming requirements; and engages a wide range of community members with the writing, content, and themes of the selected book.


Reminder: Rich text formatting (bold, italic, underline, bullet lists) is not available for narrative responses. Character limits include spaces. Use paragraph breaks sparingly.

Applicants that are previous grantees must choose a different title than those they have programmed with in the past.

1100 character limit
Describe your programming plans in detail. 
     a.   Provide details on the types of activities, target audiences for those activities, locations, and intended dates.
     b.   Explain how your activities will engage audiences with your selected book.

You must outline your plans to meet the programming requirements outlined in the guidelines and application instructions including:
  1. A kick-off event to launch the program.
  2. A minimum of 10 discussions on the selected book.
  3. At least one keynote session on the selected book and its themes, either with the author or another appropriate speaker. If you are considering an author visit as part of your programming, please be aware that honoraria and availability vary by individual. Other considerations for a keynote could include a panel discussion or a presentation by someone associated with the book or author.
  4. A minimum of two special events involving other forms of artistic programming designed to engage participants with the selected book (e.g., art exhibits/contests, films, musical performances, theatrical readings, and creative writing activities related to the themes of the book, etc.).
Note: Event types may be combined (e.g., a kick-off event can include a keynote session and a discussion of the book).

4000 character limit.

Please enter a whole number. Do not include commas or decimals.

Please enter a whole number. Do not include commas or decimals.

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Selection criteria: Relevance and depth of involvement with community partner organizations

The review panel will review the partnerships description, letters of support, and proposed number of partner organizations to determine the relevance and depth of involvement with community partner organizations that will broaden community participation beyond the applicant's primary constituent base and enrich programming.


  1. Describe your partnerships with libraries (as applicable) and community organizations.
  2. Explain the role each partner will play in your program, the activities each partner will undertake with your organization, and whether these partnerships are confirmed or pending.
  3. Explain how your partnerships will allow you to reach your intended audience(s) and strengthen or build new communities around the NEA Big Read activities.
Note: Applicant organizations that are not a library must partner with a library.
Reminder: Rich text formatting (bold, italic, underline, bullet lists) is not available for narrative responses.

4300 character limit
Letters of support
Upload two, one-­page letters of support. Each letter should address the roles and responsibilities of the partner organization in relation to the project. Letters must be on organization letterhead and submitted in PDF format. Please use 11 point type, single-spacing, 1 inch margins on the left and right hand sides.

Library applicants: One letter must be from a key partner. 
All other applicants: One letter must be from your library partner.

File size limit: 5MB

File size limit: 5MB

Total number of all libraries, museums, schools, and businesses pending and confirmed. Please enter a whole number.

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Selection criteria: Comprehensive promotion of the NEA Big Read

The review panel will review the promotional description to determine the applicant's comprehensive promotion of the NEA Big Read through digital and print channels as well as other public relations/marketing efforts; distribution of digital guides and promotional materials; and publicity through partnerships with local radio, print, TV, and media outlets as applicable.

  1. Describe how you will promote your programming. Discuss any proposed or existing partnerships with specific media outlets.
  2. Explain how your program will utilize the digital guides found on neabigread.org and copies of your reading selection.
Reminder: Rich text formatting (bold, italic, underline, bullet lists) is not available for narrative responses. Character limits include spaces. Use paragraph breaks sparingly.

4000 character limit

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Selection criteria: Capacity to manage and implement the proposed NEA Big Read programming

The review panel will review the following components to determine the applicant's capacity to manage and implement the proposed NEA Big Read programming including organization capacity, the provision of appropriate personnel, reasonable budget plan, and evidence of the required 1 to 1 cost share/match.

Reminder: Rich text formatting (bold, italic, underline, bullet lists) is not available for narrative responses. Character limits include spaces. Use paragraph breaks sparingly.
Organization description

2000 character limit

2000 character limit
Organizer Biographies

4000 character limit
Organization annual expenses (enter whole dollar amounts)

Please enter a whole number. Do not include commas, dollar signs, or decimals.

Please enter a whole number. Do not include commas, dollar signs, or decimals.
Budget

Required template: Budget Form (Microsoft Excel)

Include all anticipated expenses and revenue necessary to fully implement the program plans proposed, including planning, programming, and reporting. Be sure to represent your 1 to 1 cost share/match for the program in both the revenues and expenses sections. Compare your budget against the details provided in the narrative responses to ensure there are no inconsistencies. Use the proposal budget instructions to complete the budget form. 

Note: Your budget must be completed and submitted using the provided form. Other formats will NOT be accepted.

File size limit: 5MB

Please enter a whole number. Do not include commas, dollar signs, or decimals.

Please enter a whole number. Do not include commas, dollar signs, or decimals.

NEA Big Read logo

2017-2018 NEA Big Read grant application form

Final steps

Application certification & legal notices
By clicking "Review application" below, I certify on behalf of my organization that all the information provided in this application is true to the best of my knowledge, and that my organization will comply with all federal grant regulations, including providing organizational audit information if required by federal law, as stated in the Assurance of Compliance.
What happens next?
  • Click "Review application" below.
  • You will be taken to a summary page of all your responses.
  • Please review your responses and print a copy of the page for your files.
  • When finished, click "Confirm." You will receive a confirmation email.
  • Arts Midwest staff will review your application after the application deadline.
  • Arts Midwest staff will email the Grant and Programming Contacts with any corrections needed. Once the application is reviewed and accepted, a PDF copy of the application as it will be forwarded to the review panel will be emailed to the Grant and Programming Contacts.
  • The Grant and Programming contacts will be notified in April 2017 via email after the review process is complete.

Your application must be submitted on or before 4:00 p.m. CST on Thursday, January 26, 2017 to be eligible. 

A confirmation email will be sent to you once we receive your application.

Need assistance with this form?